Councilor Self-Evaluation

Instructions

All answers will be held in confidence and anonymously by the CDSS Executive Assistant. You are asked to rate yourself and your peers honestly and in the spirit of constructive criticism.

Please rank your answers as follows:

Outstanding = Commendable performance widely recognized by peers
Meets Expectations = Good / Average performance
Below Expectations = Needs improvement
Unacceptable = Significant performance issues that warrant immediate attention
N/A = Not able to rate

Additional comments to clarify a rating, or provide constructive suggestions for personal improvement, should be included.

*Mandatory comments are required for scores “Below Expectations”, “Unacceptable” or “N/A”.

"*" indicates required fields

A. Council Composition

1. Council has sufficient diversity with regards to sex, age, talents, skill set, experience, visible minorities, etc.*

Please provide comments:*

2. Council has established criteria that is used to recruit new Council members.*

Please provide comments:*

3. Council members are selected carefully.*

Please provide comments:*

4. Council members are elected for specific terms.*

Please provide comments:*

5. Council members are limited in the number of consecutive terms that can be served.*

Please provide comments:*

6. The Council members, collectively, have the required experience and skill to carry out the responsibility of Council.*

Please provide comments:*

B. Training and Development

7. New Council members are fully orientated to the work and what is required of them as a Council member.*

Please provide comments:*

8. New Council members receive training in regards to serving on Council.*

Please provide comments:*

9. Council has regular and ongoing training and development.*

Please provide comments:*

10. Council meets at least once a year for educational purposes.*

Please provide comments:*

11. Council does an annual evaluation of their effectiveness as a Council.*

Please provide comments:*

12. Council does annual evaluations of individual Council member’s effectiveness.*

Please provide comments:*

C. Policies and Procedures

13. Council has a code of ethics that is signed by all Council members.*

Please provide comments:*

14. The CDSS Council policies are clear and up to date.*

Please provide comments:*

15. All Council members are familiar with Council policies.*

Please provide comments:*

16. Council abides by its policies.*

Please provide comments:*

17. All Council members have access to the Council manual.*

Please provide comments:*

D. Relationship with the Executive Director and Registrar

18. Council has a good working relationship with the Executive Director.*

Please provide comments:*

19. Council has a good working relationship with the Registrar.*

Please provide comments:*

20. Council performs performance evaluations for the Executive Director based on a prescribed method.*

Please provide comments:*

21. Council performs performance evaluations for the Registrar based on a prescribed method.*

Please provide comments:*

E. Council Work

22. Council has designated oversight committees that have specific Terms of Reference (TOR).*

Please provide comments:*

23. Each Council member is on at least one committee.*

Please provide comments:*

24. Council has regularly scheduled meetings.*

Please provide comments:*

25. Council members are regularly present at Council meetings.*

Please provide comments:*

26. Council meetings begin and end on time.*

Please provide comments:*

27. Council members follow through on their commitments in a timely manner.*

Please provide comments:*

28. There is adequate information (minutes, reports, agenda, etc.) provided in advance of the meetings to help Council members prepare for the meeting. (ie. The information received is what Council members need).*

Please provide comments:*

29. Information provided prior to the meetings (reports, agenda, etc.) is distributed in sufficient enough time prior to meetings for Council members to be adequately prepared for the meeting (i.e., The information received in enough time for you to have time to review it before the meeting).*

Please provide comments:*

30. There is open discussion at Council meetings that allow all Council members to participate, with opportunities for all Council members to contribute.*

Please provide comments:*

31. Council meetings focus on policy development, strategic planning, financial oversight, Registrar and Executive Director performance and organizational needs.*

Please provide comments:*

32. Minutes are accurate and complete for each Council meeting.*

Please provide comments:*

33. Minutes are distributed to Council members in a timely manner after Council meetings.*

Please provide comments:*

34. Minutes are approved by Council, signed by the President and President Elect and retained.*

Please provide comments:*

35. Each committee keeps minutes that are distributed/available to all Council members.*

Please provide comments:*

36. Council evaluates the effectiveness of itself as well as each Councillor.*

Please provide comments:*

F. Responsibility of the Council

37. Council is aware of trends, risks, changes or concerns that would affect the organization.*

Please provide comments:*

38. Council understands its legal liability and duties.*

Please provide comments:*

39. Council identifies and strives to avoid conflict of interests.*

Please provide comments:*

40. Council carries insurance for the Councilors and Management.*

Please provide comments:*

G. Financial

41. Council approves the budget.*

Please provide comments:*

42. Council reviews financial performance throughout the year.*

Please provide comments:*

43. Council approves the Auditor, scope of the audit and audit process.*

Please provide comments:*

44. Council approves the annual financial statements.*

Please provide comments:*

H. Strategic Planning

45. Council is involved in planning the long-term goals and strategic direction.*

Please provide comments:*

46. Council reviews the Vision, Mission and Values annually.*

Please provide comments:*

Please identify two things that Council could improve upon next year.*

Please identify two areas Council is doing well and should continue to do in the future.*

Additional Comments:

The results of this self-evaluation will be collated so that we can see collectively how we think we are doing. Your individual response will not be identifiable in the collation. Highlight the response that best reflects your opinion. The rating scale for each statement is:

Strongly Disagree; Disagree; Maybe or Not Sure; Agree; Strongly Agree

1. I am aware of what is expected of me as a Council member.*

2. I have a good record of meeting attendance.*

3. I read the minutes, reports, and other materials in advance of our Council meetings.*

4. I am familiar with what is in the organization’s by-laws and/or governing policies.*

5. I frequently encourage other Council members to express their opinions at Council meetings.*

6. I am encouraged by other Council members to express my opinions at Council meetings.*

7. I am a good listener at Council meetings.*

8. I follow through on things I have said I would do.*

9. I maintain the confidentiality of all Council decisions.*

10. When I have a different opinion than the majority, I raise it.*

11. I support Council decisions once they are made even if I do not agree with them.*

Additional Comments: